ࡱ> { bjbjzz r&%6 6 8,dM4:nnnn&##<$ 1M3M3M3M3M3M3M$PXS^WM9$$""#"$$$$WMnnt Mz)z)z)$$Rn8n1Mz)$$1Mz)z)n`FIn0>v$^ H MM0M+HS$nS@IIJS!J$$$$z)$$$$$$$$$$WMWMB'8$$$$$$M$$$$$$$$S$$$$$$$$$$$$$$$$$$6 V:  Background: The Annual Report of the Director of Public Health is an independent report by the Director of Public Health on the state of the health of the population (in this case, of Leicester) and there is a statutory obligation to produce such a report. The audience for this report is broad. It includes commissioners, providers and elected members within the Council and external to the Council, along with partners from a range of public, private, social enterprise and charitable sector organisations and the general public. It is however, particularly targeted at commissioners across the commissioning landscape and elected members. Brief: This procurement is for the design of Annual Report of the Director of Public Health Leicester City Councils Division of Public Health requires design of the Annual Report of the Director of Public Health and this includes photo sourcing (typically 15-20 images, which may be taken by the designer to align with the theme for example in the 2005 report the designer took photos, and adapted these, while in the reports of 2007 and later, photos were sourced from photo libraries). Sign offs will be required for any photos used, licence agreements, and the selected theme, along with the final version of the report, before it is sent to print. The report will be approximately 25,000 words plus approximately a further 9 pages of Health Facts, which is a condensed section of tables, graphs and a glossary, in addition to that mentioned below. In terms of theme, it is envisaged that this may be a variation or development of that used in Choosing Health in Leicester: Annual Report of the Director of Public Health 2005, whilst also having some identity or visual link with the City Mayors Delivery Plan : Leicester City Council 2013-14 -  HYPERLINK "http://citymayor.leicester.gov.uk/EasySiteWeb/getresource.axd?AssetID=125164&type=full&servicetype=Attachment" http://citymayor.leicester.gov.uk/EasySiteWeb/getresource.axd?AssetID=125164&type=full&servicetype=Attachment The report will involve the incorporation of at least one major edit, and typically multiple edits or significant revisions of the report once in the design phase. There will be multiple graphs and tables provided in MS Word and Excel formats and these will need to be incorporated throughout the report. Designers will be required to redraw these graphs and tables in an innovative, eye-catching way, whilst still retaining their authenticity and statistical accuracy. Some revisions to content are major and hence the designer needs to be able to accommodate slots with the Project Manager to communicate changes to proofs. The designer could be requested to sit with the Project Manager and implement changes. The Copyright of the report, including photos taken by, and pictures, drawings, graphs, etc. produced by the designer, will be owned by the Director of Public Health and the Director and her representatives will be able to distribute these in whatever format they see fit and to whomever they see fit. An electronic copy of the full design drafts (including Health Facts) and both screen and high resolution versions of the final copy of the full report, including Health Facts, should be provided to the Division of Public Health, Leicester City Council, at the agreed times in the design process. In addition, the full, final Health Facts section should be provided as a separate file. Sub-sections of the final Health Facts e.g. Health Facts 1, Health Facts 2 should also be provided as individual files. The Design phase will need to be completed in line with timescales stipulated by Leicester City Council it is anticipated that design work will need to commence early-mid October 2013. A timetable will be supplied, to include all proofing and amendments where required and it is extremely likely that the timetable will be altered over time. Suppliers must be able to work to tight deadlines, as fast and accurate turnaround of design will be required. Work must be completed accurately with attention to detail, following the design brief and including the information stipulated within the brief. There should be a designated day-to-day contact with some design knowledge and skill within the contractor organisation. Assurance around quality control, backup systems and eco-sustainability is required. Evaluation: This is a two Stage process: First Stage: Quality 65% Price 35% Quality: Samples of work should be provided similar to this brief; produced in the last three months, with a maximum budget for design in the region of 3,500. Please also indicate which of these samples are for returning clients. These samples should be sent electronically along with your submission. The maximum points attributable to any one submission in the quality evaluation are 65. The qualitative assessment will form 65% of the award. CRITERIASCOREVery high standard with no reservations at all.65 pointsHigh standard and Councils requirements are met.49 points Good standard and Councils requirements generally met but with some reservations.33 points Low standard with significant reservations.16 pointsFails to meet minimum acceptable standard.0 Price: The lowest price costs submitted will be allocated 35 marks. All other bids will be awarded marks to the following formula; 35 x (Pm / P) Where: Pm = the lowest tendered offer. P = the specific supplier offer under consideration Second Stage: Following the initial assessment the top three scoring organisations will be asked to design a 2 page document extracted from a recent Drugs and Alcohol Joint Specific Needs Assessment report. These designs will then be assessed using the same qualitative matrix as above to determine the successful Organisation that meets with the Councils specification along with satisfactory references. REQUEST FOR QUOTATION (RFQ) SUPPLIES BASIC DETAILS OF YOUR FIRM OR ORGANISATION The trading name of the firm or organisation seeking to contract with the CouncilContact person for enquiries about this form: (please state name)Address (with post code) Registered office address (if different from above)Phone number of person named in 1.2E-mail address (if available) of person named in 1.2Website of firm or organisation (if applicable)Legal status of organisation Please tick as appropriate. Sole trader c Public limited company c Private limited company c Limited partnership c Limited liability partnership c Social enterprise c Cooperative c Registered charity c Voluntary, community interest or faith sector organisation c  Company registration number and date (if registered at Companies House)VAT registration number (if applicable) How many staff does your organisation have in total? Include part-time staff and volunteers.Please state your turnover for the last financial year. Where did your organisation read/hear about this particular opportunity? EXPERIENCE Please provide brief details of 3 (three) references whereby your organisation has undertaken work similar to those for which you wish to quote for.Contract 1Contract 2Contract 3Client/customer organisation (name) Website (if available)Customer contact name, phone number and email * Date contract awardedDate contract completedBrief description of contract  ValueIf you cannot provide information on at least one contract, please briefly explain why  REQUEST FOR QUOTATION (RFQ) PLEASE NOTE THIS IS NOT AN ORDER. If this quotation is successful then an official order will be raised. Date of request of quote: 23/08/2013 AUTHORISED OFFICER Contact Name: Lisa Brownbridge Leicester City Council (LCC), B6, New Walk Centre, Welford Place, Leicester LE1 6ZG Telephone Number: 0116 252 8923 Email:  HYPERLINK "mailto:procurementquotations@leicester.gov.uk" procurementquotations@leicester.gov.uk  Delivery Address or Site (if different) IMPORTANT INFORMATION Your quotation will only be accepted on this form as an irrevocable offer (in consideration of your being invited to quote) and emailed by to the Authorised Officer, name shown above, to the following address:  HYPERLINK "mailto:procurementquotations@leicester.gov.uk" procurementquotations@leicester.gov.uk . Conditions are on Council terms unless specified otherwise. Also, LCCs requirement will need to meet LCC and other industry standards/policies, please see below for full details. Quotations will only be accepted on this Document ONLY. However, you may attach associated documents if necessary.Name of Company Providing Quote:Item No.Stock CodeDescription of Supplies/Services/Works to be provided (the Supply)Total UnitsUnit Price (excluding VAT)Total AmountIf applicableIf applicable Cost of producing one design draft with large-scale editing in accordance with the Specification Costs of producing a second design draft, with associated large-scale editing Hourly editing charges for any further edits (the latter hourly charges should not be included in the sub-total or grand total)   DEVIATION/VARIATION (from the Spec) Sub Total Postage Packing & Delivery VAT (at %) GRAND TOTAL (the Contract Price)iMPORTANT INFORMATION FOR THE supplier The above Quotation should remain open for acceptance by Leicester City Council for a minimum of 30 days from the deadline for submissions date, as shown in the Source Leicestershire advert. 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