ࡱ> { bjbjzz T;&  ff8R,bJ (r r r r `+..|aaaaaaa$eLh\ap/*^>+"p/p/affr r n b 4 4 4p/f8r 8r a 4p/a 4 4 Z9^r @b/[(ab0b\ h0hP9^9^8hq^Pp/p/ 4p/p/p/p/p/aa2lp/p/p/bp/p/p/p/hp/p/p/p/p/p/p/p/p/  ,:  REQUEST FOR QUOTATION (RFQ) Provision of peer to peer support for early years providers of early education for Leicester City Council (PAN0369) Introduction Leicester City Council is seeking quotations from specialist providers of adult training with a background of early years care and education who can facilitate three taught sessions for early years providers in the city. The specified topics will contribute to developing quality provision for two year olds, as part of a programme of action planning and peer to peer support including coaching and mentoring and will focus on: 1) Two-year-old nursery education, 2) Parental Involvement and 3) Transitions. The contract is scheduled to commence no later than 2nd September 2013 and will end on 11th July 2014 Further information on the service requirements is detailed within the Specification document. Bidders are required to fully complete this RFQ form to ensure compliance with the procurement exercise, failure to do so may result in your bid being rejected. Closing Date: 16th August 2013: 12:00noon BASIC DETAILS OF YOUR FIRM OR ORGANISATION 1ORGANISATIONAL DETAILSThe trading name of the firm or organisation seeking to contract with the CouncilContact person for enquiries about this form: (please state name)Address (with post code) Registered office address (if different from above)Phone number of person named in 1.2E-mail address (if available) of person named in 1.2Website of firm or organisation (if applicable)Legal status of organisation Please state. e.g Sole trader, PLC, Ltd, Co-op, Social enterprise, charity, voluntary, community interest or faith sector organisation  Company registration number and date (if registered at Companies House)VAT registration number (if applicable) How many staff does your organisation have in total? Include part-time staff and volunteers.Please state your turnover for the last financial year. Where did your organisation read/hear about this particular opportunity? Y MANAGEMENT 2.1Please list the full names of the proprietors, directors, partners or trustees of your organisation. 2.2List here the names of any of the above who are or have been employed by Leicester City Council or Councillors of Leicester City Council or who have a relative, partner or associate who is employed by the Council at a senior level or who is a Councillor, or who have any involvement in other organisations that provide services to the Council.  Business Probity Regulation 23 of the Public Contracts Regulations 2006 enables public sector authorities to exclude and disqualify organisations from tendering in the following circumstances: If an organisation that is a company: has had a winding-up order has gone into administration or is the subject of related legal proceedings has failed to meet its tax or social security obligations has court actions or industrial tribunal hearings outstanding against it has ever had to pay liquidated or unliquidated damages levied in respect of a failure to perform to the terms of a contract. If any of the Directors, Partners, Associates or the Company Secretary has been involved in any organisation that has been liquidated or gone into receivership has been convicted of a criminal offence relating to conspiracy, corruption, bribery, fraud, theft and/or money laundering or to the conduct of their business or profession has committed an act of grave misconduct in the course of their business or profession. If the tenderer is an individual and is bankrupt or has been declared insolvent or has had a receiving order or administration order made against them. 3BUSINESS PROBITY 3.1Do you confirm that your organization to the best of your knowledge is not liable to exclusion from tendering on any of the grounds listed above?Yes c No c 4FINANCIAL INFORMATION 4.1Please state your total turnover in each of the last two financial years (if you are leading a consortium please state its aggregated turnover). Note: The Council normally requires a firm or organisation to have a level of annual turnover that is at least twice the estimated value of the contract for which the firm or organization is seeking to tender. for year ended --/--/-- for year ended --/--/--4.2Please indicate which of the following documents you would you be able to provide. At least one financial document is required.A copy of your audited accounts for the two most recent years of trading (if applicable)A statement of your turnover, profit & loss account and cash flow for the most recent year of tradingA statement of your cash flow forecast for the current year and a letter from your bank outlining your current cash and credit positionAlternative means of demonstrating your financial status if you have been trading for less than a year4.3If requested, would you be able to provide a bankers reference?Yes c No c 5Y INSURANCE 5.1 Please indicate the levels of insurance cover that you hold: Public liability & & & & & & & & & & & & & & & Employers liability & & & & & & & & & & & & & & & Professional Indemnity (if applicable) & & & & & & & & & & & & & & & Cover for working with, removal and disposal of asbestos-containing materials (if applicable) Product liability (if applicable)  6TECHNICAL CAPABILITY 6.1Your proposal on a: A course plan, including content and methods of delivery and programme evaluation: 6.2Provide a short profile of the presenter(s) who will be delivering the training, including their knowledge and experience on the services to be provided: 7REFERENCE CONTRACTS7.1Please provide 2 references of similar work undertaken by your organisation similar to those you wish to tender for; including (if any) contracts for local authority clients, other public sector bodies, voluntary organisations, community groups and private sector organisations. These Organisations will be contacted for a reference so please ensure that you have obtained their approval and they will be willing to provide a reference. Contract 1Contract 2Client/customer organisation (name) Website (if available) Customer contact name, phone number and email *  Date contract awardedDate contract completedBrief description of contract (maximum 100 words) Contract valueIf you cannot provide information on at least one reference contract, please briefly explain why (maximum 100 words)  8QUALITY ASSURANCE8.1Does your organisation apply documented quality management procedures? Yes c No c8.2Does your organisation hold a recognised quality management accreditation, for example ISO 9001 or equivalent? Yes c No c8.3Does your organisation have specific procedures to ensure effective communication with your clients and customers?Yes c No c8.4Can you confirm that your organization has never failed to complete a contract or had it terminated by a client? Yes c No c Health & Safety Any organisation employing five or more people has by law to prepare and bring to the attention of employees a written Health and Safety Policy Statement. A Heath and Safety Policy usually has three distinct sections namely: General Policy Statement a short statement outlining the organisations commitment to health and safety, signed and dated by the senior organisation official (for example the Managing Director) Organisation how the organisation addresses health and safety; lines of communication between managers and staff; and any specific duties/responsibilities assigned within the organisation this should be relatively straightforward for small organisations. Arrangements the systems and procedures in place for ensuring employees health and safety at work. System means processes and procedures to ensure that health and safety is properly managed and that legal requirements are met. The Council may request that you provide at short notice a copy of your Health and Safety Policy, any codes of safe working practices issued to employees, and/or risk assessments. You should have these documents readily available. 9HEALTH & SAFETY9.1Does your organisation have a health and safety policy supported by documented health and safety procedures? Yes c No c9.2Does your organisation either have a person on the staff qualified in health and safety or have access to competent advice from an external health and safety specialist?Yes c No c 10EQUALITY 10.1Does your organisation apply written procedures ensuring compliance with equality and anti-discrimination legislation? Yes c No c10.2Can you confirm that in the last three years no finding of unlawful discrimination has been made against your organisation by any court or industrial or employment tribunal or equivalent body? Yes c No c 11ENVIRONMENTAL MANAGEMENT 11.1Does your organisation apply documented environmental management procedures aimed at the reduction of energy consumption, carbon footprint and waste, and the promotion of recycling? Yes c No c 12BUSINESS CONTINUITY 12.1Does your organisation have in place measures that will enable you to maintain your business activities in the event of an emergency situation or unforeseen event? Yes c No c DECLARATION I declare that to the best of my knowledge the answers submitted in this form are correct. I understand that the information will be used only to assess my organisations suitability to be invited to tender for the Councils requirements. I understand that the Council may reject this form if there is a failure to answer all relevant questions fully or if I provide false or misleading information. FORM COMPLETED BYName:Position (Job Title):Date:Phone number:Signature: (please type your name or provide an electronic signature) Evaluation: Bids will be assessed to find the one which best meets the specification and is most economically advantageous. The following criteria and scoring will be used to assess the bids: Quality (50 marks): CriteriaWeighting (baseline 100%)Relevant experience and track record of the provider and suggested individuals / team proposed by the provider20%Knowledge of the Services to be provided as identified under Section 4 of the specification20%Training methodology, in particular, as may be appropriate as to risk management, project performance and control systems10%Pricing (50 marks): The lowest price costs submitted will be allocated 50 marks. All other bids will be awarded marks to the following formula: 50 x (Pm/P) Where: Pm = the lowest tendered offer P = the specific supplier offer under consideration AssessmentScoreInterpretationGood4Satisfies the requirement with minor additional benefits. Above average demonstration by the Bidder of the relevant ability, understanding, experience, skills, resource & quality measures required to provide the supplies / services. Response identifies factors that will offer potential added value, with evidence to support the response.Acceptable3Satisfies the requirement. Demonstration by the Bidder of the relevant ability, understanding, experience, skills, and resource & quality measures required to provide the supplies / services, with evidence to support the response.Minor Reservations2Satisfies the requirement with minor reservations. Some minor reservations of the Bidders relevant ability, understanding, experience, skills, and resource & quality measures required to provide the supplies / services, with little or no evidence to support the response.Serious Reservations1Satisfies the requirement with major reservations. Considerable reservations of the Bidders relevant ability, understanding, experience, skills, and resource & quality measures required to provide the supplies / services, with little or no evidence to support the response.Unacceptable0Does not meet the requirement. Does not comply and/or insufficient information provided to demonstrate that the Bidder has the ability, understanding, experience, skills, resource & quality measures required to provide the supplies / services, with little or no evidence to support the response. REQUEST FOR QUOTATION (RFQ) PLEASE NOTE THIS IS NOT AN ORDER If this quotation is successful then an Official Order will be raised. Date: 23/06/2013 AUTHORISED OFFICER Contact Name: Surinder Kahlon Leicester City Council (LCC), B6, New Walk Centre, Welford Place, Leicester LE1 6ZG Telephone Number: 0116 252 7114 Email:  HYPERLINK "mailto:procurementquotations@leicester.gov.uk" procurementquotations@leicester.gov.uk  IMPORTANT INFORMATION Your quotation will only be accepted on this form as an irrevocable offer (in consideration of your being invited to quote) and emailed by 12:00hrs 16.08.2013 to the Authorised Officer, name shown above, to the following address:  sȹzjU=%/hjhj5CJPJ^JaJmH nH sH tH /h hj5CJPJ^JaJmH nH sH tH )h 5CJPJ^JaJmH nH sH tH hBhh CJPJ\^JaJh*b5CJ PJ\^JaJ"hrhr5CJ PJ\^JaJhr5CJ PJ\^JaJh 5CJ PJ\^JaJhBh5CJ PJ\^JaJ"hBhhBh5CJ PJ\^JaJhBhCJPJ\^JaJ0jh 5CJ PJU\^JmHnHtH u    g h 7 8 9 : dgd  dgd dgdj$d1$7$8$a$gdBhd1$7$8$gd0p   f g h شؠؠ،xaL5,hEuhEuCJPJ^JaJmH nH sH tH )h 5CJPJ^JaJmH nH sH tH ,h h CJPJ^JaJmH nH sH tH &hrCJPJ^JaJmH nH sH tH &h CJPJ^JaJmH nH sH tH 'h h CJH*PJ^JaJnH tH 'h h 5CJPJ^JaJnH tH h CJPJ^JaJnH tH $h h CJPJ^JaJnH tH 'h h CJPJ\^JaJnH tH       * 6 լhT@&hjCJPJ^JaJmH nH sH tH &h? 5CJPJ^JaJmH nH sH tH /hfGhfGCJH*PJ^JaJmH nH sH tH &hfGCJPJ^JaJmH nH sH tH /hjhj5CJPJ^JaJmH nH sH tH )hEu5CJPJ^JaJmH nH sH tH &hzfaCJPJ^JaJmH nH sH tH ,hEuhEuCJPJ^JaJmH nH sH tH &hEuCJPJ^JaJmH nH sH tH 6 8 9 : ; F N Q z { | } ~  Ǵ}m]RDRD7hBhhvCJPJ^Jhvhv5CJPJ^Jhv5CJPJ^JhBhh^yCJPJ\^JaJh^yh`e5CJ PJ\^Jh^y5CJ PJ\^Jh^yh^y5CJ PJ\^JhEu5CJ PJ\^Jh 5CJ PJ\^J$h h CJPJ^JaJnH tH  h h CJPJ^JnH tH  h h gCJPJ^JnH tH ,hjhjCJPJ^JaJmH nH sH tH : ; < = > ? @ A B C D E F G H I J K L M N O P { | $d1$7$8$a$gdBhd1$7$8$gd`e dgd | }  UA & Fdxx$IfgdBhxkd$$IfTl    0(&0    4)4 laytExTdxx$IfgdBhdxx$Ifgdv$d1$7$8$a$gd~n 8=AEct !"ͿͿ}l]NAhExhvCJPJ^JhUP5CJ PJ\^JaJh`e5CJ PJ\^JaJ!hhB*CJPJ^Jph"h5B*CJPJ^JaJph(hI"h5B*CJPJ^JaJphhBhhCJPJ^Jh`eh^y6CJPJ^Jh`ehBh6CJPJ^Jh`eh`e6CJPJ^Jh`eCJPJ^JhBhhBhCJPJ\^JhBhhBhCJPJ^J / 0 UA & Fdxx$IfgdBhkd$$IfTl    F(0    4)    4 laytSJTdxx$IfgdBhdx$IfgdBh0 1 2 K  s_O?Odx$IfgdBhdxx$IfgdBh & Fdxx$IfgdBhkd&$$IfTl    F(0    4)    4 laytSJT s_OOdxx$IfgdBh & Fdxx$IfgdBhkd$$IfTl    F(0    4)    4 laytSJT s_OOdxx$IfgdBh & Fdxx$IfgdBhkdZ$$IfTl    F(0    4)    4 laytSJT s_OOdxx$IfgdBh & Fdxx$IfgdBhkd$$IfTl    F(0    4)    4 laytSJT1@As_OAAdx$IfgdBhdxx$IfgdBh & Fdxx$IfgdBhkd$$IfTl    F(0    4)    4 laytSJTAUA1dxx$IfgdBh & Fdxx$IfgdBhkd($$IfTl    F(0    4)    4 laytSJTd$IfgdVJdx$IfgdBh   45cO & Fdxx$IfgdBhkd$$IfTl    F(0    4)    4 laytSJTdxx$IfgdBh567s_OOdxx$IfgdBh & Fdxx$IfgdBhkd\$$IfTl    F(0    4)    4 laytSJTs_OOdxx$IfgdBh & Fdxx$IfgdBhkd$$IfTl    F(0    4)    4 laytSJTs_OOdxx$IfgdBh & Fdxx$IfgdBhkd$$IfTl    F(0    4)    4 laytSJT !"1seeQ>$dxx$@&IfgdEx & Fdxx$IfgdExd1$7$8$gd0pkd*$$IfTl    F(0    4)    4 laytSJT"$012uvwop ! ɼɼɝr_O@h 5CJ PJ\^JaJhvh 5CJPJ\^J$hvhvh_5CJPJ\^Jhv5CJPJ\^JhvhvCJPJ\^Jhvhv5CJPJ\^JhUP5CJ PJ\^JaJhExhvh_CJPJ^JhExhvCJPJ^J"hExhv5CJ PJ\^JaJhExhv5CJPJ\^J'hExhv5B*CJPJ\^Jph126xhhhhhZLdx$IfgdExd$IfgdExdxx$IfgdExkd$$Ifl07Q)' t0644 lapytEx <XtujZZZZZZZdxx$IfgdExkd^$$Ifl07Q)' t0644 lapytExdx$IfgdEx uvw:;a|xj\\\\\J & F d1$7$8$gdvd1$7$8$gdvd1$7$8$gd0pkd$$Ifl07Q)' t0644 lapytEx|Kjop    d$1$7$8$Ifgdv & F d1$7$8$gdv & F d1$7$8$gdvd1$7$8$gdv & F d1$7$8$gdv !%rrrrd$1$7$8$Ifgdvykd $$Ifl4    0!    0    "4 laf4ytv "&TrddUE5dxx$Ifgdudxx$Ifgd$dxxa$gdd1$7$8$gd0pkdj $$Ifl4    F!0    "    4 laf4ytv "TZ  .0248ķԧԧԧԖԖԎt^tRhSJCJaJnH tH +hSJB*CJOJQJ^JaJmH phsH "hSJCJOJQJ^JaJmH sH hSJCJ^JhEOCJ^J hhCJOJPJQJ^Jhh6CJPJ]^JhhCJPJ^Jhh6CJPJ]^JhhCJPJ^Jhh5CJPJ\^Jhh5CJPJ^JTV^wwwwiwidx$Ifgddxx$Ifgdwkd $$Ifl4    0r!0    "4 laf4ytEOXdTTdxx$Ifgdkd $$Ifl    \rS!N30    "4 laytEOXYZqaadxx$Ifgd & Fdxx$IfgdykdF $$Ifl4    0r!`0    "4 laf4ytEOr^NNdxx$Ifgd & Fdxx$Ifgdkd $$Ifl4    Fr8! 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Conditions are on Council terms unless specified otherwise. Also, LCCs requirement will need to meet LCC and other industry standards/policies, please see below for full details. Quotations will only be accepted on this Document ONLY. However, you may attach associated documents if necessary (such as CV). DETAILS OF REQUIREMENT: FOR Provision of peer to peer support for early years providers of early education for Leicester City Council  Name of Company Providing Quote:  Checklist: Please ensure in your bid you have supplied and have clearly outlined: A fully completed response to this document (RFQ) failure to provide a complete response may result in the rejection of your response A course plan, including content and methods of delivery A short profile of the presenter(s) who will be delivering the training, including their knowledge and experience on the services to be provided Design and delivery costs Travel, and accommodation costs, where applicable Two references A copy of your public and employers liability insurance.  PRICING SCHEDULE Description Training Sessions () Session one Two year old nursery education Session two Parental Engagement Session three - Transitions Delivery, Planning, Preparation, Assessment, Verification (add or delete as necessary) Travel, and accommodation expenses Other Costs ( please specify) TOTAL for each session excluding VAT Price per head on additional staff (above 22 per event)  QUOTATION TOTAL (the Contract Price) excluding VAT (total for all three sessions)  iMPORTANT INFORMATION FOR THE supplier The above Quotation should remain open for acceptance by Leicester City Council for a minimum of 30 days from the deadline for submissions date, as shown in the Source Leicestershire advert. To the Supplier: If your quotation expires later than this date, then please state here the exact date: Your signature . for and behalf of.... 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